Sync with Google Calendar, iCal, or Outlook

Want to sync project tasks with your favorite calendar app? In TeamGantt, it's easy! Let's take a closer look at how it works for 3 popular calendar apps: Google Calendar, iCal, and Outlook.


Google Calendar

1) Open the Calendar Feed page: Open a project in TeamGantt, and click Menu > Calendar Feed.

2) Choose to sync either all your projects or individual projects: 

  • All tasks in one calendar (default option): This will take all the tasks/milestones that are assigned to you in TeamGantt and display them in Google Calendar.
  • Individual projects: This option enables you to pick and choose which projects and tasks to sync to Google Calendar. 
  • Click the + icon next to each project you'd like to sync, and indicate whether TeamGantt should sync your remaining tasks and milestones, the entire project, or project milestones only. 

3) Get link: Once you've configured your calendar, click Copy Google Link, and copy the link.

4) Add link to Google Calendar

Open your Google Calendar, and click the three dots to the right of Add Calendar. Then select From URL, and paste the link you copied from TeamGantt into here.

You're all set! Google automatically refreshes the calendar every few hours .

iCal and Outlook Calendar

1) Open the Calendar Feed page: 

  • Open a project in TeamGantt, and click Menu > Calendar Feed.

2) Choose to sync either all your projects or individual projects: 

  • All tasks in one calendar (default option): This will take all the tasks/milestones that are assigned to you in TeamGantt and display them in Google Calendar.
  • Individual projects: This option enables you to pick and choose which projects and tasks to sync to Google Calendar. 
  • Click the + icon next to each project you'd like to sync, and indicate whether TeamGantt should sync your remaining tasks and milestones, the entire project, or project milestones only. 

3) Subscribe: Click Subscribe to Calendar

4) Set the calendar refresh rate: Open your iCal or Outlook preferences, and set your calendar refresh rate to  the desired  setting. We recommend every 15 minutes or sooner.

You're all set! Your calendar will now automatically refresh and get the latest changes to your project.


Tips: 

  • In Google Calendar, you can sync tasks with a specific time by adding start/due times to the sticky note within the task's comment window. The required format is HH:MM (e.g., 12:00pm - 1:00pm). You may need to re-sync the feed to see immediate changes.
  • In iCal, if you  double-click t he task, you'll see a URL. Clicking that URL will open the project for you.

Notes: 

  • Outlook for Mac does not support internet calendars.
  • The sync is only one way. TeamGantt tasks can be synced to your calendar, but calendar events cannot be synced to TeamGantt.

Looking for another way to sync TeamGantt with your favorite tools? Check out our Zapier integration


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